Faculty – Salaried Forms

Complete the forms listed below and bring these with your ID to 109 Newins-Ziegler Hall to complete the hire process. If you are out of the area, you may express mail the package to our department at the address below:

Attn: Personnel Office
110 Newins-Zielger Hall
PO Box 110430
Gainesville, FL 32611-0430
Phone: (352) 846-0643

Direct Deposit
UF Policy: The University of Florida currently has a direct deposit policy that states, "All employees, including temporary hires and non-work study students, are required to participate in the Direct Deposit Program as a condition of employment, regardless of date of hire". By Federal Regulations, Work-Study students are not required to participate in the Direct Deposit Program, but they are encouraged by the University of Florida to participate.

Employees with a checking or saving account complete the Direct Deposit Application form and submit with appointment paperwork. - http://fa.ufl.edu/forms/pdf/fa-ps-dda.pdf
- Attach voided check where noted on form

Employees without a checking or saving account must apply for a Pay/Debit Card and submit with appointment paperwork. For instructions on applying for the Pay/Debit Card - http://www.fa.ufl.edu/payroll/pay-debit-card-information.asp

Benefits Acknowledgement Form - http://www.hr.ufl.edu/benefits/forms/acknowledgement.pdf

Biographical Information Sheet - www.aa.ufl.edu/aa/forms/AAForm270.pdf

Complete page one in its entirety; CV may substitute for pages 2-4

Emergency Contact - www.hr.ufl.edu/forms/managers/emergency.pdf

Four-in-One - http://www.hr.ufl.edu/recruitment/forms/fourinone.pdf

Sections 1 and 2 must be notarized. Do not sign these sections until you are in the presence of the Notary. For your convenience, there is a Notary Public in the department. You may complete and sign Sections 3 and 4.

I-9 - http://www.uscis.gov/files/form/i-9.pdf

Complete Section 1 - "Employee Information and Verification"
Section 2 - "Employer Review and Verification" requires examination of identification documents. The second page of the form lists the ID accepted. A Driver License and Social Security card are commonly used.

W-4 (Foreign National Employees omit) - http://www.irs.gov/pub/irs-pdf/fw4.pdf

A copy of your signed Social Security card is required for this form. If you do not have or have lost your Social Security Card, go to the local Social Security Office and request a duplicate. Get a receipt (indicating your SS number). This receipt may be used to begin the appointment process. Provide me with a copy of the new card when it is received.

Retirement Plan Acknowledgement - http://www.hr.ufl.edu/retirement/forms/Retirement_Plan_acknowledgement.pdf

The Department will prepare and required your signature on the following forms:
Contract – Notice of Appointment
Faculty Letter of Offer w/IFAS Addendum

Foreign National Employees

In addition to forms listed above, complete the following form.

Foreign National Tax Information Form - http://fa.ufl.edu/forms/pdf/fa-uts-fninfo.pdf

Required for non-US citizens
Provide copies of the documentation noted on the top of the form.